What is the best facilities software with published pricing a team can budget from?
UpKeep is the best facilities software for a team that needs a price it can budget from, because it publishes per-user prices for two plans and for its implementation packages. A custom build by Black Badger ranks third, and we publish no price for it either, though a written scope gives you a firm number before you commit.
Property portfolios that expect a modular, negotiated price
Leasing, accounting and maintenance in one system
Separate editions for residential, commercial and other property types
No published price for Voyager
Positioned for larger or more complex portfolios
A property system, not a tool for maintenance work orders alone
The ranking, entry by entry
1 UpKeep
Best for teams that need a per-user figure for the budget request
UpKeep is first because it is the only product in our facilities pool that puts per-user prices on its pricing page. It publishes a per-user rate for two plans, Essential and Premium. The implementation packages are published too, for Training Only, Quickstart and Expanded Training. A team can build a first-year budget from the page alone, as long as Premium covers what it needs.
Watch for. Professional and Enterprise are Request a Quote. Multi-site support, SSO and API access sit on Enterprise, so a larger team may find the published plans are not the ones it buys.
How it charges
Per user on lower plans, higher plans quoted
Main limit
Multi-site, SSO and API access are held to the quoted Enterprise plan
Best for asset-heavy teams that need a starting figure for approval
IBM Maximo Application Suite is second on a transparency list. IBM publishes a starting price for Maintenance Essentials and states what it buys. That is one application, one environment, up to 25 users and up to 100 work orders an hour, which is more than the fully quoted vendors on this list state. Everything beyond that edition needs a quote and is licensed through AppPoints.
Watch for. The subscription is a minimum 12-month non-cancellable agreement. Additional applications such as Inspection and Space Management are priced separately.
How it charges
Licensed by AppPoints, on a 12-month minimum subscription
Main limit
Essentials Maintenance is capped at 25 users and one environment
Best for teams that want a firm figure in writing before they commit
Black Badger publishes this guide, builds custom software and does not publish a price, because the figure depends on what the system has to do. A custom build still gives a budget holder a firm figure. A written scope states the cost of the build before you sign, there are no per-seat fees, and running costs are the hosting and services you hold in your own accounts.
Watch for. You cannot read our price off a page, and discovery comes before the number. If you need a figure for a budget meeting right now, use a product with a published price.
How it charges
One-time build scoped in writing, then running costs such as hosting
Main limit
Needs a scoping call first, and suits companies of 50 or more employees
Best for teams willing to use a calculator to get a figure
Limble CMMS ranks fourth. It does not print a price, but each of its three plans links to a Calculate my price tool, which gives a figure sooner than a demo form does. The plan table is specific about what sits where, including a limit of 3 per month on Work Orders with Attached Procedures and Advanced Analytics on Standard. SSO is an add-on on Premium Plus.
Watch for. Onsite implementation, IoT sensor integrations and ERP integrations may cost extra. A calculator result is not a quote until Limble confirms it.
How it charges
Priced through a calculator or a quote, by plan
Main limit
Multi-location tools and custom roles are held to Enterprise
Best for teams that want the billing rules explained before the quote
FMX is fifth. It publishes no figure, yet its pricing page explains the rules a quote follows, which helps a budget holder prepare. Price depends on the number of billable users and on features, add-ons and custom workflows. Users who manage or close tasks are billable and request-only users are not. A one-time implementation fee applies, and standard contracts renew annually.
Watch for. Monthly payment requires auto pay and may carry a monthly fee. Ask for the annual and monthly totals side by side.
How it charges
Quoted by billable users and add-ons, plus an implementation fee
Main limit
One-time implementation fee, with a quote driven by users and add-ons
Best for enterprise buyers who accept a fully quoted price
Corrigo ranks sixth on this list and near the top of others, because this list measures only published pricing. JLL says pricing is typically quote-based and depends on deployment scale, number of users, integrations and service level. Optional modules and professional services are priced separately. A buyer learns the drivers of the price and none of the amounts, so a budget has to wait for the quote.
Watch for. Ask for the core system, each optional module and professional services as separate lines, so you can see what a smaller first phase would cost.
How it charges
Quoted by scale, users, integrations and service level
Main limit
Optional modules and professional services cost extra
Best for property portfolios that expect a modular, negotiated price
Yardi Voyager is seventh for published pricing. Yardi says Voyager pricing is modular and set by portfolio size, the modules needed and the implementation tier, and it publishes no list price. Per-unit prices do appear on Yardi pages, but they belong to Breeze, the smaller product, and should not be used to estimate Voyager.
Watch for. Decide which edition and modules you need before you ask for a price. Voyager is sold in separate editions by property type.
How it charges
Quoted by portfolio size, modules and implementation tier
Main limit
Modular, so cost depends on portfolio size and modules chosen
We ranked by one thing, how much of the full cost a facilities team can learn from the vendor's own site before talking to sales. A published per-user price ranks highest, then a published starting figure, then a calculator, then a clear statement of what drives the quote.
This list does not judge the products. A vendor that quotes every customer can still be the right choice, and several of them rank first on our other lists. ServiceChannel is left off because its site has no pricing page and names no plans.
Questions buyers ask
Which facilities software vendors publish their prices?
On the date we checked, UpKeep published per-user prices for its Essential and Premium plans, and IBM published a starting figure for Maximo Maintenance Essentials. Limble offered a price calculator. FMX, Corrigo, ServiceChannel and Yardi Voyager quoted per customer.
Why do most facilities vendors not publish a price?
Most facilities vendors do not publish a price because the price depends on things they want to ask about first, such as user counts, sites, modules and integration work. That is reasonable for a large rollout. It also means you should ask every vendor for the same breakdown so the quotes can be compared.
How does a facilities team budget for a custom build with no published price?
To budget for a custom build, start from what you spend now on subscriptions, portal fees and the staff time lost to re-keying. Black Badger scopes a one-time build against that figure, and the written scope gives you the number. After launch you pay running costs such as hosting, and there is no per-seat fee.